Privacy Policy

Privacy and Cookie Policy of the Nieporęt Municipal Office

This document concerns the processing and protection of the personal data of Users in connection with their use of the online services of the Nieporęt Municipal Office (hereinafter the “Services”), Plac Wolności 1, 05-126 Nieporęt.

We respect the right of the Users of our Services to privacy. In particular, we take care to protect personal data and apply appropriate organisational and technical measures to prevent third parties from interfering with Users’ privacy. Our aim is to give Users a sense of complete security at a level appropriate to the applicable law, including:

Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter “GDPR”);
the Polish Personal Data Protection Act of 10 May 2018;
the Polish Act of 18 July 2002 on the provision of electronic services;
the Polish Telecommunications Law of 16 July 2004.

The Services are provided over the secure SSL protocol, which significantly improves the protection of data transmitted over the Internet.

Please note that the Service may contain external links allowing Users to go directly to other websites, and that while you use the Service, cookies from other entities – in particular from providers such as Facebook, Instagram and YouTube – may also be placed on your device so that you can use Service features integrated with those services. Each provider sets out its rules on the use of cookies in its own privacy policy, and we therefore have no influence on the providers’ privacy policies or their use of cookies. For security reasons, we recommend that, before using resources offered by other websites or services, every User reads the relevant privacy and cookie policy, if available, and, if not, contacts the administrator of the website or service concerned for information.

Glossary

cookie – a small piece of information stored by a server on the User’s computer, which the server can read when that computer connects to it again,
system log – information that the User’s computer sends to the server with each connection; it may contain various data (e.g. the IP address) from which the origin of the connection can be determined with greater or lesser accuracy,
IP address – an individual number that, as a rule, every computer connected to the Internet has; the IP address may be permanently assigned to a given computer (static) or allocated to it for a given connection (dynamic),
SSL protocol – a special standard for transmitting data over the Internet in which the transmission is encrypted, as opposed to ordinary transmission in plain text.

I. Controller and Data Protection Officer

The controller of your personal data is Nieporęt Municipality, represented by the Head of Nieporęt Municipality (Wójt), Plac Wolności 1, 05-126 Nieporęt (hereinafter the “Controller”).
The Controller has appointed a Data Protection Officer, Mr Dariusz Piesio, who can be contacted by email at iod@nieporet.pl or by post at the Nieporęt Municipal Office: Plac Wolności 1, 05-126 Nieporęt.

II. Data collection

When Users use the Services, we store the HTTP requests sent to the server. The resources viewed are identified by their URLs and the stored data covers:

the public IP address of the end device from which the request was sent;
the name of the User’s workstation – identification via the HTTP protocol, where possible;
the username provided during authorisation;
the time the request was received;
the first line of the HTTP request;
the HTTP response code;
the amount of data sent by the server;
the URL of the page previously visited by the User – where the User reached the Service via an external link;
information about the User’s browser;
information about errors that occurred while processing the HTTP transaction.

The above data is not associated with specific individuals browsing the Services. The Services do not automatically collect any information other than that contained in cookies. The information collected in this way is used, among other things, to:

manage the Services;
enable the use of the services available on our website;
identify potential security threats;
keep our website secure and prevent fraud;
verify compliance with the terms of use of the Services;

When using certain features of the Services, the User may be asked to provide their personal data. Providing data is voluntary; however, without it, it may not be possible to use those features of the Services that require it.

III. Processing of personal data

Personal data collected through forms for which the User has given consent is processed for the purpose and for the period necessary to handle the matter properly.

Collection of personal data

The following types of personal data may be collected, stored and used:

information about your computer, including your IP address, geographical location, browser type and version, and operating system;
information about your visits to and use of the websites;
information you provide when registering on our website;
information you enter when creating a profile on our website;
information you enter when using the services on our website;
information generated while you use our website;
information contained in any correspondence you send us by email or through our website,
including the content of communications and metadata;
any other personal data you send us.

User rights

With regard to the processing of their data, the User has the rights set out in the General Data Protection Regulation of 27 April 2016 (GDPR), including the right to:

access their data;
rectify their data;
erasure or restriction of processing, without affecting the processing carried out by the Controller before consent was withdrawn or the purposes of processing were restricted;
lodge a complaint with the personal data protection supervisory authority – the President of the Personal Data Protection Office (UODO) – if the processing of personal data were to infringe the applicable law;

Updating personal data

Please let us know if any personal data we hold about you needs to be corrected or updated.

Disclosure of personal data

We may disclose your personal data:

to the extent required by law;
in connection with potential legal proceedings;
in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention);
to the extent necessary to carry out our activities and provide our services,

Security of personal data

We have put in place reasonable and appropriate technical and organisational security measures to prevent the loss, misuse or alteration of users’ personal data.
We store personal data on secure servers.

Transmission of information over the Internet

Users of the Services should be aware and acknowledge that transmitting information over the Internet is inherently insecure and the security of data sent in this way cannot be fully guaranteed.

Third-party websites

Our Services contain hyperlinks to third-party websites. We have no control over, and accept no responsibility for, the privacy policies and practices of third parties.

IV. Use of cookies

The Services use cookies, which are IT data, in particular text files, stored on the User’s end device. Cookies usually contain the name of the website they come from, how long they are stored on the end device and a unique number. This information is in no way linked to the personal data of Users of the Services and is not used to identify Users. The scope of information collected automatically depends on the User’s browser settings. Users should check their browser settings to find out what information the browser shares automatically, or to change those settings. To do so, we recommend consulting the “Help” section of your web browser.

You can change the conditions for storing or receiving cookies by configuring your web browser settings, e.g.:

Web browsing software, i.e. a web browser, usually allows cookies to be stored on the User’s end device by default. Users of the Services can change these settings.

V. Amendments to the Privacy Policy

This policy may be updated from time to time by publishing a new version on our website.